Duties & Responsibilities
- Process and verify invoices using a 3-way matching principle against purchase orders, delivery orders, and goods receipt notes.
- Review and ensure that the accurate GL code and cost center are properly recorded.
- Capture payment transactions in the system and maintain all relevant documents with proper numbering assigned to each file.
- Document petty cash claims and process staff expense reimbursements.
- Ensure timely and accurate submission and payment of WHT.
- Ensure proper GST treatment and compliance in accordance with Singapore tax regulations.
- Prepare and generate payments to vendors from the accounting system and bank platform, ensuring that all necessary approvals are obtained in line with company policies.
- Prepare and update weekly cash flow projections for vendor payment forecasts to facilitate funding arrangements and monitor cash balances.
- Verify and maintain accurate vendor master data, including the review of new vendor creation forms.
- Perform monthly vendor reconciliations and follow up on any discrepancies identified.
- Respond to and resolve internal and external vendor inquiries in a timely and professional manner.
- Clear and reconcile unallocated payments to support the completeness and accuracy of balance sheet schedules.
- Analyse accounts payable aging by vendor, due date, or project for management meetings.
- Assist with month-end closing activities and the preparation of schedules, such as creditor confirmations, payment keep track and the transaction historical and P&L and Balance sheet schedule.
- Support ad hoc finance duties and projects as assigned.
Requirements
- Minimum Diploma or Degree in Accountancy.
- At least 3 years of experience in Accounts Payable.
- Proficient in Microsoft Excel and Oracle or other ERP systems.
- Meticulous, highly adaptable, and resilient.
- Strong communication skills.
- Excellent follow-up and coordination skills
